Table of Contents
Introduction to Committees & Task Forces
Access Services Committee
Communications Task Force
Digital Repository Task Force
Ebook Task Force
Finance Advisory Committee
IT Maintenance Interest Group
Journal Discovery Task Force
OPAC Task Force
OverDrive Collection Development Team
Policy Advisory Committee
Technology Advisory Committee
Union Catalog Committee
As a non-profit, membership organization, Marmot counts on the active participation of member librarians. Permanent committees advise the Executive Board on products or projects that should be undertaken and meet regularly to guide and inform Marmot services for members. Task forces work on projects of a specific duration, typically one or two years. Meetings are valuable not just to do the work of the organization but to enable members to network effectively with other members. These meetings are conducted usually via a Marmot webex or, when possible, in person (such as during the annual Marmot User Group Meeting). Chairpersons are appointed by the Board President to set agendas, chair meetings, and make sure minutes are recorded and distributed. Committee members typically volunteer for a specific committee, get enrolled with the approval of their library director, then contribute time and energy in ways that benefit their own organization as well as the membership at large.
This Committee reviews and recommends resource sharing, circulation, and ILL policies and procedures at the consortium level. In 2011 its focus was the Marmot & Prospector Project, during which Access Services Task Force members were the Prospector coordinators for their libraries. In 2012 the ASTF was converted to a standing Committee to maintain and improve resource sharing "Best Practices". See ASC home page in Marmot wiki; Patron-Placed Holds Help; and ASC email list.
This Task Force was formed at the Council meeting in May 2012 to focus on communications activities supporting one goal in the Strategic Plan: "Foster collaborative learning by sharing expertise in meetings, training, & task forces." See CommTF home page in Marmot wiki and CommTF email list.
The DRTF was formed to act on a critical mass of interest in digitizing unique local resources, collecting born-digital resources, and making these discoverable and accessible. From September 2014 the work of this task force will include evaluating digital repository products; setting up hardware, software, and procedures for capturing, storing, and cataloging digital items; and advising developers on enhancements for the Marmot VuFind discovery layer.
The DC was formed to inform and guide development of the Marmot VuFind discovery layer. This Committee focuses on the user experience, whether with physical materials housed in libraries, commercial e-resources stored in remote silos, or local e-resources stored at Marmot. The DC acts on principles stated by ReadersFirst.org and lessons learned from usability tests. This committee welcomes "Discovery Partners", a new kind of "Associate Membership" for libraries using Marmot VuFind without sharing in the Sierra ILS hosted by Marmot. See development backlog.
The EC was formed to coordinate the purchase of ebooks, downloadable audiobooks, and other e-resources. Superseding the OverDrive Collection Development Team, this Committee takes a holistic view of many e-resources: EBSCO ebooks, ebrary, and SpringerLink (subscribed by academic members); Zinio e-magazines (a collection shared by most public members); Freegal (currently subscribed independently by a few members); OverDrive; etc.
The Ebook Task Force was formed to evaluate ebook vendors and purchase plans; review new platforms for downloadable ebooks; discuss options for lending ebooks and ebook readers; and test ebook enhancements in the Marmot catalog. From 2012 this task force evaluated the "Douglas County Model" by purchasing ebooks direct from publishers in a consortium environment. See EbookTF home page in Marmot wiki and Evoke Task Force site at Colorado State Library. In 2014 the Ebook Task Force and the OverDrive Collection Development Team were reconstituted as the Discovery Committee and the E-content Committee.
Finance Advisory Committee
This Committee is appointed by the Marmot Board President to advise the Board regarding Marmot Budget, Fee Schedule, Financial Policy, and Investment Policy. See Finance Committee home page in Marmot wiki.
This interest group reviews workstation hardware, software, and network requirements; evaluates new technologies; and makes recommendations to the Executive Director. See Maint email list.
In 2011 the Journal Discovery Task Force evaluated products designed to solve federated search problems in WebFeat and 360 Search. The Task Force posted a Journal Discovery RFP and Product Evaluation 2010-11 recommending Summon by Serials Solutions, which was implemented by 11 member libraries. In 2012 individual libraries decided whether to renew Summon, implement another product, or drop journal discovery products altogether.
In 2009 the OPAC Task Force evaluated next-gen OPAC options and recommended VuFind. See Next-Gen OPAC Search 2009-10. Members of this task force guided VuFind development (see Sprint demos 2010-12); and took responsibility for OPAC requirements during the Marmot ILS evaluation of 2011.
This team purchased OverDrive materials for the Marmot Digital Library shared by all members. In 2014 the E-Content Committee adopted this role as part of a broader responsibility for coordinating all shared e-resource purchases.
This Committee is appointed by the Marmot Board President to review and update Marmot Bylaws, Employee Handbook, and Marmot Policies & Procedures.
This Committee was appointed by the Marmot Board President to investigate ILS upgrade or migration options. In 2011 TAC recommended Marmot continue to use Millennium for 2 more years, then consider new options again in 2013. See ILS Evaluation 2011.
The Union Catalog Committee (UCC, fka Database Task Force DBTF) sets policies and procedures to maintain a high-quality union catalog. Its scope includes cataloging, acquisitions, and serials activities by member libraries; indexing specifications; rules for bib record match & overlay; local variants of MARC standards; and authority control processing. The UCC currently focuses on cataloging practices for a growing variety of e-resources. See Union Catalog Policy, UCC home page in Marmot wiki; and UCC email list or Acquisitions email list.